Microsoft Outlook keyboard shortcuts
Outlook handles work email and calendars in Microsoft 365, and on Windows a new version is replacing the classic one. The keys are split the same way: new Outlook, classic Outlook mail, and calendar and navigation keys from classic Outlook.
Windows · 60 shortcutsNew Outlook
Use these shortcuts in New Outlook for Windows and the closely related Outlook web experience.
| Action | Shortcuts |
|---|---|
| Create a new message or event | Ctrl + N |
| Open the selected item | Shift + Enter |
| Delete the selected item | Delete |
| Forward the selected message | Ctrl + F |
| Open Calendar | Ctrl + 2 |
| Reply to the selected message | Ctrl + R |
| Send the current message | Ctrl + Enter |
| Change the reading-pane split | Alt + Down |
| Show keyboard shortcuts | ? |
| Show Outlook key tips | Alt |
| Copy selected content | Ctrl + C |
| Cut selected content | Ctrl + X |
| Paste clipboard content | Ctrl + V |
| Insert a link | Ctrl + K |
| Redo the last action | Ctrl + Y |
| Undo the last action | Ctrl + Z |
| Bold selected text | Ctrl + B |
| Italicize selected text | Ctrl + I |
| Underline selected text | Ctrl + U |
| Open the Move to folder menu | Ctrl + Y |
| Move to the previous item | Up |
| Move to the next item | Down |
Classic Outlook mail
These commands come from the classic Windows Outlook mail and message tables.
| Action | Shortcuts |
|---|---|
| Close the current window | Esc |
| Open the Home tab | Alt then H |
| Create a new message | Ctrl + Shift + M |
| Send the current message | Alt + S |
| Insert a file | Alt then N then A then F |
| Create a new task | Ctrl + Shift + K |
| Delete the selected message | Delete |
| Search OutlookF3 is also documented for search. | Ctrl + E |
| Forward a message | Ctrl + F |
| Copy the selected message | Ctrl + C |
| Open Calendar | Ctrl + 2 |
| Create an appointment | Ctrl + Shift + A |
| Open the Address Book | Ctrl + Shift + B |
| Check for new messagesF9 is also documented. | Ctrl + M |
| Open the Inbox | Ctrl + Shift + I |
| Open the Outbox | Ctrl + Shift + O |
| Resolve a recipient name | Ctrl + K |
| Delete and ignore a conversation | Ctrl + Shift + D |
| Mark the selected message as read | Ctrl + Q |
| Mark the selected message as unread | Ctrl + U |
| Print the selected item | Ctrl + P |
| Save the current item | Ctrl + S |
| Open Save As | F12 |
| Move to the previous message | Up |
| Move to the next message | Down |
Source
official Microsoft Outlook keyboard shortcuts · Checked
Current Microsoft Outlook shortcut documentation checked September 1, 2026. This record covers Windows desktop and web-oriented Windows commands from Microsoft's New Outlook and classic Outlook tables. Outlook for Mac has a separate official table and is not mixed into this Windows record.